Why Smart Builders & Subcontractors Don't Use Spreadsheets for tracking progress claims.
ClaimTrack automates payment certification so teams can focus on what matters—building.
Early access • No credit card required • Help shape the product
Track progress claims for any trade package in real time—built for both head contractors and subcontractors.
Smart Builders & Subcontractors Trust ClaimTrack to Keep Projects Moving. See how we eliminate spreadsheet chaos and automate progress claims.
Submit a new claim with just a claim number
Upload invoice for AI processing or manually allocate values
AI validates data against records to reduce fraud
Simply enter a claim number and create your claim. ClaimTrack automatically suggests the next claim number to keep your workflow organized.
Auto-suggested claim numbers
Focus on building, not paperwork
Instant creation
From chaos to clarity in seconds
Edit claim details anytime
Stay in control of your projects
Enter the claim number to get started.
Suggested claim number based on existing claims
Upload invoice, compliance & supporting documents.
Drop invoice here or click to upload
PDF, PNG, JPG up to 10MB
Upload compliance documents
Upload supporting documents
Upload your invoice and let AI automatically extract all claim data—line items, amounts, company details, and payment information.
AI data extraction
Automatically extract and categorises line items, amounts, and contractor details
Smart validation
AI validates against project and contractor records
Compliance documents
Attach compliance and supporting documentation as needed
Customisable requirements
Configure document requirements per contract
Prefer manual entry? Allocate claim values directly in the interactive table. Perfect for subcontractors who want to calculate exactly how much to claim and invoice.
Interactive spreadsheet
Familiar spreadsheet-like interface for easy data entry
Auto-calculations
Totals, retention, and GST calculated automatically
Track contract & variations
Separate tracking for contract works and variations
After AI extracts the data, review and validate every field. Our AI automatically flags mismatches against expected project address, company details, and payment information—helping you catch errors and potential fraud before approval.
Review and audit the uploaded invoice document.
Address mismatch detected
Expected: 123 George Street
Expected: 062-000
Automatically detect address, ABN, BSB, and account number discrepancies
Cross-reference against your contractor directory in real-time
Flag suspicious changes to prevent fraudulent payment redirects
Both head contractors and subcontractors can use the platform to submit or review claims. Once approved, a payment schedule is automatically generated with amounts and reasons for adjustments, with all parties automatically notified, accelerating cash flow and building trust.
Are you sure you want to partially approve this claim?
Full visibility into claim breakdown, previous approvals, and remaining amounts
All parties instantly notified of approval status and payment details
Faster approvals mean faster payments for subcontractors
Monitor all your projects, claims, and track critical due dates from one central dashboard
Compare traditional spreadsheet methods with our AI-powered platform
| Feature | Excel Spreadsheets | ClaimTrack |
|---|---|---|
| Team Collaboration | Email attachments and versions | Real-time shared schedules |
| Data Entry | Manual typing from invoices | AI extracts data automatically |
| Payment Certification | Manual email chains | Automated notifications to all parties |
| Retention Calculation | Complex formulas and manual calculations | Automatic retention calculations |
| Claim Tracking | Multiple spreadsheets across various folders | One searchable dashboard for all contracts |
| SOPA Compliance | Manual deadline tracking | Built-in SOPA compliance tracking |
| Variation Management | Manual tracking and approval | Subcontractors submit, head contractors approve |
| Access Control | Shared passwords and basic file permissions | Granular permission system |
Email attachments and versions
Real-time shared schedules
Manual typing from invoices
AI extracts data automatically
Manual email chains
Automated notifications to all parties
Complex formulas and manual calculations
Automatic retention calculations
Multiple spreadsheets across various folders
One searchable dashboard for all contracts
Manual deadline tracking
Built-in SOPA compliance tracking
Manual tracking and approval
Subcontractors submit, head contractors approve
Shared passwords and basic file permissions
Granular permission system
Be among the first construction teams to experience ClaimTrack. Get all features at a special early access rate.
Essential features for Subcontractors
per project per month
Full project control for Head Contractors
per project per month
Early access • No credit card required • Help shape the product
Be among the first construction teams to experience ClaimTrack and eliminate spreadsheets, automate payment certification, and accelerate cash flow.