Track progress claims, variations, and issue payment schedules without spreadsheets. ClaimTrack automates payment certification so your team can focus on building — not paperwork.
7-day free trial • Get started in minutes
Replace scattered paperwork and error-prone spreadsheets with a single platform that brings clarity, speed, and confidence to every progress claim.
No more hunting through email threads or chasing down missing paperwork. ClaimTrack gives you a consistent structure for every claim submission and approval — accessible from any device, anywhere.
Subcontractors know exactly what's needed. Head contractors review faster. Everyone moves forward with confidence.
When every claim follows the same workflow, approvals happen faster. AI-powered data extraction eliminates manual entry, while automated calculations handle retention and GST.
Less time managing paperwork. Less time fixing errors. More time building.
Track claim status in real-time from one dashboard. No more phone tag, no more lost emails, no more digging through folders to find the latest version.
ClaimTrack works standalone or integrates with your existing systems to become your single source of truth for all project claims.
Built-in SOPA compliance means you'll never miss a deadline or payment schedule. Automated reminders keep you on track, while document verification ensures subcontractors submit everything required.
Reduce payment disputes before they start with a clear, auditable trail of every claim and approval.
Build each claim the same way every time — clear numbers, solid backup, easy sign‑off.
Enter a schedule of items to keep track of.
Automatically assign a claim number.
Extract key invoice details automatically — no retyping values or copying from PDFs.
ClaimTrack checks bank details and project details against existing records
Review, adjust if needed, and issue SOPA-compliant payment schedule — so you’re protected with a clear audit trail if disputes arise.
Organize contract works and variations in a hierarchy
| # | Description | Value |
|---|---|---|
| 1 | Contract Works | |
| 1.1 | Site Works | $65,000.00 |
| 1.1.1 | └Demolition Works | $45,000.00 |
| 1.1.2 | └Excavation | $20,000.00 |
| 1.2 | Concrete Foundation | $120,000.00 |
| 2 | Variations | |
| 2.1 | Additional Footings | $8,500.00 |
Enter the line items you will be tracking. ClaimTrack then uses this as the base for all future progress claims and variations on the job.
Enter items your way
Item + value for quick jobs, or break it down with quantity, unit, and rate—ClaimTrack works for simple or detailed contracts.
Track variations separately
Keep contract works and approved variations clearly organised and reported—no manual lists or messy spreadsheets.
Edit and reorganise with ease
Update descriptions, values, rates, and quantities directly in the table—just like a spreadsheet. Drag and drop to reorder items or groups as your project evolves.
Bulk actions for speed
Select multiple items to group, delete, or edit together—save time on site admin.
Start a new progress claim against the same contract. Previous claims, approved variations, and retention are already reflected, so each claim follows on from the last.
You're not copying files or resetting formulas — each claim is tied back to the same contract data.
Auto-suggested claim numbers
Focus on building, not paperwork
No more file systems or folders
All claims and documents organised automatically—no folder management needed.
Edit claim details anytime
Stay in control
Enter the claim number to get started.
Suggested claim number based on existing claims
Upload a subcontractor invoice and ClaimTrack automatically extracts the claim amount, dates, reference numbers, and line items. Then simply drag and drop the extracted data onto your payment schedule — no retyping, no copy-paste, no spreadsheet formulas.
What used to take minutes per invoice happens in seconds, so claims move faster and admin disappears into the background.
ABN: 51 824 753 556
123 Builder Street, Sydney NSW 2000
| Item | Value | Prev. Approved | This Claim | Claim to Date | Balance |
|---|---|---|---|---|---|
| Contract Works | |||||
| Demolition Works | $45,000.00 | $22,000.00 | $15,000.00 | $22,000.00$37,000.00 | $23,000.00$8,000.00 |
| Excavation | $20,000.00 | $8,000.00 | $12,000.00 | $8,000.00$20,000.00 | $12,000.00$0.00 |
| Concrete Foundation | $120,000.00 | $50,000.00 | $50,000.00 | $50,000.00$100,000.00 | $70,000.00$20,000.00 |
| Variations | |||||
| Additional Footings | $8,500.00 | $0.00 | $8,500.00 | $0.00$8,500.00 | $8,500.00$0.00 |
| Total (excl. GST) | $193,500.00 | $80,000.00 | $0.00$15,000.00$27,000.00$77,000.00$85,500.00 | $80,000.00$95,000.00$107,000.00$157,000.00$165,500.00 | $113,500.00$98,500.00$86,500.00$36,500.00$28,000.00 |
Automatic data extraction
Extracts line items, claim amounts, invoice dates, reference numbers, bank transfer details, retention, GST and more. ClaimTrack even understands the difference between contract items and variations, even if they're not split up properly.
Drag and drop allocation
Simply drag extracted line items from the invoice onto your payment schedule. No re-typing values or copy-pasting from PDFs.
Smart split allocation
Need to split one invoice item across multiple payment schedule lines? Just select the items and choose how to divide it — split evenly, allocate in proportion to the payment schedule items, or allocate a specific percentage to each. Done in one click.
For subcontractors who want precision, ClaimTrack keeps the flexibility of a spreadsheet — without the formulas, rework, or broken links.
Interactive spreadsheet
Familiar spreadsheet-like interface for easy data entry
Flexible input methods
Enter dollar values or percentages—whichever works best for your workflow
| Item | Value | Prev. Approved | This Claim | Claim to Date | Balance |
|---|---|---|---|---|---|
| Contract Works | |||||
| Demolition Works | $45,000.00 | $22,000.00 | $37,000.00 | $8,000.00 | |
| Excavation | $20,000.00 | $8,000.00 | $20,000.00 | $0.00 | |
| Concrete Foundation | $120,000.00 | $50,000.00 | $100,000.00 | $20,000.00 | |
| Variations | |||||
| Additional Footings | $8,500.00 | $0.00 | $8,500.00 | $0.00 | |
| Total (excl. GST) | $193,500.00 | $80,000.00 | $85,500.00 | $165,500.00 | $28,000.00 |
Fraudulent or incorrect bank details can cost you real money, while allocating invoices to the wrong project wastes valuable admin time. ClaimTrack automatically checks BSB and account numbers against your contractor records, and makes sure invoices are matched to the correct project and job address.
This helps catch costly errors before they happen, identifies invalid claims, and reduces wasted admin time—giving head contractors greater confidence at every approval.
Catch Mismatches
Automatically detect address, ABN, BSB, and account number discrepancies
Verify Details
Cross-reference against your contractor directory in real-time
Prevent Payment Errors
Flag mismatched bank details and project allocations before approval
Review and audit the uploaded invoice document.
Invoice No.
INV-1843
Date
15 Jan 2025
Claim
Claim 4
Address mismatch detected — Expected: 123 George Street
ABN
51 824 753 556
BSB
062-001
Expected: 062-000
Account
12345678
ClaimTrack generates and issues SOPA-compliant payment schedules automatically — complete with adjustments, reasons, and email records — so you’re protected with a clear audit trail if disputes arise.
All claim history, adjustments, and correspondence are retained against the job.
SOPA Compliant
Automatically generate payment schedules that meet all SOPA requirements
Automated Notifications
All parties instantly notified when a claim is certified
Accelerate Cash Flow
Faster approvals mean faster payments for subcontractors
Are you sure you want to partially approve this claim?
Claim Amount
$125,000.00
Approved Amount
$110,000.00
Adjustment
-$15,000.00
Monitor all your projects, claims, and track critical due dates from one central dashboard
Projects
24
Total active projects
Unapproved
8
Claims awaiting approval
Directory
156
Subcontractor records
Quick Actions
Unapproved Claims
Features
Compare traditional spreadsheet methods with our AI-powered platform
| Feature | Excel Spreadsheets | ClaimTrack |
|---|---|---|
| Team Collaboration | Email attachments and versions | Real-time shared schedules |
| Data Entry | Manual typing from invoices | AI extracts data automatically with drag-and-drop allocation |
| Payment Certification | Manual email chains | Automated notifications to all parties |
| Retention Calculation | Complex formulas and manual calculations | Automatic retention calculations |
| Claim Tracking | Multiple spreadsheets across various folders | Multi-project searchable dashboard for all contracts |
| SOPA Compliance | Manual deadline tracking | Built-in SOPA compliance tracking |
| Variation Management | Manual tracking and approval | Subcontractors submit, head contractors approve |
| Error Detection | Manual review and verification | AI audit catches mismatches before payment |
| Access Control | Shared passwords and basic file permissions | Granular permission system |
Be among the first construction teams to experience ClaimTrack. Get all features at a special early access rate.
See your potential time and cost savings with ClaimTrack
Time Saved Per Month
75
hours
Monthly Savings
$4,700
net savings
Yearly Savings
$56,400
net savings
Assumptions:
Complete project control and management
Essential features for Head Contractors
or $350 yearly
Full project control for Head Contractors
or $500 yearly
Essential tools to manage your progress claims
Essential features for Subcontractors
or $350 yearly
Early access • 7 day free trial • Setup in minutes
Stop managing progress claims in spreadsheets. Start certifying with confidence.
Get Started — Free for 7 Days